Seaman High School Band Booster Club Minutes

February 4, 2010

Topeka Duck Race

A fundraiser with the Topeka Duck Race was approved last meeting, and the following information is shared tonight:

Dan & Julie Hejtmanek from the Sertoma club presented the 'DUCK RACE' to be held Sept. 11, 2010. They explained how they approach organizations to help them. Any duck adoptions we sell we get 50% of the profit. Remaining profits go to Big Brothers & Big Sisters. Adoption certificates were passed around for review; they were last year's certificates. They are self-mailers that once sold are easily mailed in. They keep track of the sequence of numbers that are sent to us.

10,000 ducks are numbered, dumped into lake Shawnee, the duck across the finish line wins the car. It is all tracked by computer. Winners do not need to be present to win. Certificates should be here before the end of school; will have all summer to sell. Promotions start a month before school starts. Biggest sales come in the last 3 weeks; 2–3 days before the race is when everything is due. Posters are available. Mary Yadon has volunteered to coordinate this for the band boosters. Either mailing in individually (as they are computer tracked) is fine, but they do prefer to send it all in at once.

We need to figure out how we want to conduct it and track it. It was proposed that we give the student some credit for working, similar to the fireworks stand.

Minutes

Minutes of 12/3/09 accepted.

Treasurer's Report

T.A. reviewed the treasurer's report as distributed.

Mr. Stahly Report

• Introduce Brian, student teacher from KSU.
• Student accounts updated; the 2nd wave of cup orders are not reflected on the balance sheet. Contact Ms. Seago if you have questions about your student's account. This was opened up to the 8th-graders this semester.
• 190 in band projected enrollment for next semester. Color guard has grown/matured. Megan Sells is the color guard coordinator and they are going to Rose Hill for a presentation, they have been active this winter.
• Official acceptance for the Veteran's day parade; New York City, 91st annual. Thursday, November 11. Parents want to be involved, he asks to email him to be a sponsor, why you want to be a sponsor. Teachers in the district get first choice. He will keep a database of everyone. Do not stay with the kids in the hotel rooms. The kids stay 4 to a room; a sponsor is assigned to 10–12 kids. Constant monitoring. Parents that want to go drive/fly by themselves, he can assist with a different hotel, as he doesn't want parents 'hovering'. An idea to do is to sell banners in honor of veterans to march in the parade behind the band. Distance of the route is 2 miles. 20,000 in parade, millions watching.
• $800 in band accounts for the trip. Leave on a Sunday 7th, 24 hours of driving, Monday/Tues/Wed. night in hotel, Thursday is parade, go to a dance, get on a barge in the water, then get on busses to come home. Missing a whole week of school. 24 hours driving back.

Committee Reports

• BBQ Auction:
  • Marci Lindsay gave BBQ auction report.
  • Reviewed new donations.
  • Still have some openings for workers, please contact Marci if you can donate some time.
  • 8:30a Saturday morning, please bring donations. Bring dessert or drinks during this time. Students are welcome to come help.
  • Only have stuff from 42 families out of 170 or so.
  • Need stuff for baskets, basket filler stuff, ribbons, and baskets themselves.
• Value Cards—Still have 150 or so, might sell at the auction? Sell at a reduced cost at the BBQ/Auction.
• PayPal donations discussed as part of the website—T.A. has spoken with the bank and they aren't able to assist with something like this.
• Spring District Band concert March 29th—need a person to head this up to serve refreshments. Will pass around a sign-up sheet.
• Dillons Volunteer sheet—a few changes, will be emailed out to everyone.
• Officers for next year—start thinking about it... will have elections soon!
• More ideas for fundraisers—Gregg Bahr, email from Pizza Hut regarding school nights. Kevin also has some information regarding Gambino's and HuHot. Spring trivia night. Dodgeball tournaments? It was suggested to have a person in charge of fundraising to help coordinate one of these food nights monthly. Someone to coordinate this over the summer and to include the 8th-grade parents.
• Lea also brought up cards that are being donated to Seaman by Bud Kottman and sell for $20.

Next meeting: Thursday, March 4th, 2010.